1. Introduction
WarMind Labs, S.L. ("WarMind Labs", "we", "us", or "our") is a Spanish limited company headquartered in Alicante, Spain, specializing in advanced cognitive artificial intelligence applied to warfare, defense, and security (WDS). We are committed to protecting the privacy and security of all personal data we process.
This Privacy Policy describes how we collect, use, store, share, and protect personal information obtained through our website (www.warmindlabs.com), our services, our recruitment processes, and our business relationships. It applies to all data subjects, including website visitors, clients, partners, employees, contractors, and job applicants.
This policy complies with the EU General Data Protection Regulation (GDPR), Spain's Organic Law 3/2018 on Data Protection and Digital Rights (LOPDGDD), and other applicable laws.
2. Data Controller
WarMind Labs, S.L., domiciled at Torre Juana, Alicante, Spain. For privacy-related inquiries, contact our Data Protection team at: info@warmindlabs.com.
3. Data We Collect
3.1 Website Visitors
- IP address, browser type, operating system, referring URL, pages visited, and timestamps
- Cookies and similar tracking technologies (see Section 9)
3.2 Contact and Business Inquiries
- Full name, email address, phone number, organization/affiliation
- Subject and content of the inquiry
3.3 Clients and Partners
- Business contact details (name, title, email, phone, organization)
- Contractual and billing information
- Technical data necessary for system integration or deployment
3.4 Job Applicants
- Resume/CV data, education, work history, and qualifications
- Security clearance status (where applicable and lawfully required)
3.5 Employees and Contractors
- Identity and payroll data
- Access logs and system usage records (for security and compliance purposes)
4. Purpose and Legal Basis for Processing
We process personal data for the following purposes:
- To operate and improve our website (Legitimate interest)
- To respond to inquiries and manage business relationships (Pre-contractual/contractual performance)
- To perform and deliver contracted services (Contractual necessity)
- To comply with legal and regulatory obligations (Legal obligation), including export control laws (ITAR/EAR), anti-money laundering (AML), and sanctions screening
- To manage recruitment processes (Consent or pre-contractual measures)
- To ensure IT security and prevent unauthorized access (Legitimate interest)
5. Data Sharing
We may share personal data with:
- Service providers (IT hosting, email, cloud services) acting as data processors under appropriate agreements
- Legal and regulatory authorities where required by law
- Defense and security entities, only as needed under applicable contractual and legal frameworks
- Affiliated entities within our corporate ecosystem (e.g., Binomial C&D, 1MillionBot Group), subject to appropriate safeguards
We do not sell personal data. We do not transfer personal data outside the European Economic Area (EEA) unless adequate safeguards are in place (e.g., Standard Contractual Clauses, adequacy decisions).
6. Data Retention
We retain personal data only as long as necessary for the purpose it was collected or as required by law. Typical retention periods include:
- Website logs: up to 12 months
- Client and partner records: duration of the business relationship + applicable legal retention period
- Job applicant data: up to 24 months (unless consent is given for longer retention)
- Employee records: as required under labor and tax law
7. Your Rights
Under the GDPR and LOPDGDD, you have the right to:
- Access your personal data
- Rectify inaccurate or incomplete data
- Request erasure (right to be forgotten)
- Restrict processing
- Data portability
- Object to processing
- Withdraw consent at any time (where processing is based on consent)
To exercise any of these rights, please contact: info@warmindlabs.com. We will respond within 30 days. You also have the right to file a complaint with the Spanish Data Protection Agency (AEPD) at www.aepd.es.
8. Security Measures
We implement appropriate technical and organizational measures to protect personal data, including:
- Encryption in transit and at rest
- Access controls and role-based permissions
- Regular security audits and vulnerability assessments
- Secure development lifecycle (SSDLC) practices
- Incident response procedures aligned with GDPR Article 33/34
9. Cookies and Tracking
Our website may use essential cookies for functionality and analytics cookies to understand how the site is used. We do not use advertising cookies. You may manage cookie preferences through your browser settings. A cookie consent banner will be displayed on your first visit.
10. Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated effective date. We encourage you to review this policy periodically.
11. Contact
For any privacy-related inquiries or requests, contact us at:
WarMind Labs, S.L. - Torre Juana, Alicante, Spain - Email: info@warmindlabs.com